Police Record Check

A current police record check including the vulnerable sector screening is mandatory for all Teacher Education students prior to any placement in a school.


Steps to follow

  1. First week of April:  Request your police record check from your local police service. As the document is valid for only one year, you must repeat this process for the second year of your program at the same time the following year. See below for the procedures for different cities.
  2. No later than August 1st: Send a COPY of the police record check including the VULNERABLE SECTOR SCREENING to the Faculty of Education and KEEP THE ORIGINAL DOCUMENT to show school boards. You can send a copy of your document by
  •  Email: educprog@uOttawa.ca
  • Fax: 613-562-5963
  • Mail or in person: 145 Jean-Jacques Lussier, Room 369, Ottawa ON, K1N 6N5

Please note that your school placement can’t take place until we receive this document. Keep in mind that the waiting period to obtain this document can vary between two and 14 weeks. If there is a delay in processing your police record check and you realize that you will not receive it before the deadline, scan a copy of your purchase receipt as proof of your request and email it to the Faculty of Education at the email indicated above.

Additional information

Your police record check must cover your last five years of residency. If you’ve lived outside of Canada during this period, you must provide a Canadian vulnerable sector screening AND a vulnerable sector screening or equivalent from the country or countries where you’ve lived.

If you’ve never lived in Canada, you must provide a vulnerable sector screening or equivalent from the country or countries where you lived AND, upon your arrival in Canada, a Canadian vulnerable sector screening.

Please contact Rema Boushey at CPRM@uOttawa.ca for assistance if you have lived outside of Canada for more than six months in the last five years.

Limited uOttawa assistance

The University of Ottawa assists students with police record checks when they are doing placements for credits towards their degree. If a police record check is required for employment or licensing (e.g., Ontario College of Teachers, Catholic District School Board), contact the potential employer or licensing body for assistance.

Procedures by city

Police record check procedures may vary from city to city. Please read the information listed below carefully. If your city is not listed, refer to your local police service’s website for details on how to apply.

Cornwall

The University’s Faculty of Education will need to provide you with a letter for the Cornwall Community Police Service. To request the letter, email educprog@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

Durham (Oshawa)

The University's Faculty of Education will need to provide you with a letter to give to the Durham Regional Police Service. Please request the letter from educprog@uottawa.ca. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth.

Gatineau (Aylmer, Buckingham, Masson-Angers)

You must obtain the required form at the Faculty of Education: Lamoureux Hall, 145 Jean-Jacques Lussier, Room 369.

You will need two pieces of valid government-issued identification (driver’s licence AND either passport or Quebec health card).

To complete the form, you’ll need to know the addresses for your last five years of Canadian residency, including postal codes and unit/apartment numbers. You’ll also need to provide proof of your Gatineau address, such as a copy of your lease or bank/billing statement.

Guelph

Check the Guelph Police Service website for details on how to apply for a vulnerable sector screening.

Halton Region (Burlington/Halton Hills/Milton/Oakville)

Check the Halton Regional Police Service website for details on how to apply for a vulnerable sector screening.

Hamilton

The University's Faculty of Education will need to provide you with a letter to give to the Hamilton Police Service. Please request the letter from educprog@uottawa.ca. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth.

You will also need to complete a Police Vulnerable Sector Check form, which is available online or at the reception of the Hamilton Police Service headquarters.

London

For the vulnerable sector screening, the University's Faculty of Education will need to provide you with a letter for the London Police Service. To request the letter, email educprog@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth.

You will also need a Police Vulnerable Sector Check form. Details can be found on the London Police Service website.

Montreal

You can complete a vulnerable sector screening with the Service de police de la Ville de Montréal (SPVM), the Montreal police service.

Niagara

For the vulnerable sector screening, the Faculty of Education will need to provide you with a letter for the Niagara Regional Police Service. To request the letter, email educprog@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth.

OPP

You will require a letter provided by the Faculty of Education. To get the letter, email educprog@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your student number, your date of birth and the name of your local OPP detachment.

You must then bring the letter to your regional OPP police detachment.

Ottawa

You’ll need to complete a vulnerable sector application form, which is available online or at the reception of the Ottawa Police Service. Further details on how to apply can be found on the Ottawa Police Service website.

Please note, in the case of practicum placements, a letter is not required for the Ottawa Police Service.
 

Quebec (province)

For the vulnerable sector screening, the Faculty of Education will need to provide you with a letter for the Sûreté du Québec, the Quebec police force. To request the letter, email educprog@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth.

Please note: Quebec City residents need to apply with a letter to the Service de police de la Ville de Québec and residents of LONGUEUIL need to apply in person with the Service de police de l'Agglomération de Longueuil. A letter on University letterhead is required .

Region of Peel (Brampton/Mississauga)

For the vulnerable sector screening, the Faculty of Education will need to provide you with a letter for the Peel Regional Police. To request the letter, email educprog@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth.

You will also require a Vulnerable Sector Check form (Form A), which is available in the lobby of the Peel Regional Police headquarters. Complete both sides of the form.

Toronto (City of Toronto/Etobicoke/North York/Scarborough)

You need a form provided and completed by the Faculty of Education. To obtain the form, email educprog@uOttawa.ca and include your postal address. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth. Complete the form and send it to the Toronto Police Service.

Vancouver

For the vulnerable sector screening, the Faculty of Education will need to provide you with a letter for the Vancouver Police Department. To request the letter, email educprog@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth.

York (Markham/Richmond Hill/Stouffville)

The University's Faculty of Education will need to provide you with a letter to give to the York Regional Police. Please request the letter from educprog@uottawa.ca. Be sure to provide your full name, including any middle names or initials, your student number and your date of birth. Consult the Police Service website for further details.

You’ll also need to complete a  Police Vulnerable Sector Check Application Form, which is available online or at the reception of the York Regional Police headquarters.

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